Vaccines Registry State Programs (Immunization Information Systems)

Overview

Each state in the USA maintains their own operational immunization information system (IIS). Cerbo is now integrated with various states in order to allow you to submit immunization records for your patients directly to the state per CDC Guidelines, and we are working hard to integrate with as many states as are needed. 

Note that this is a one-way integration which only allows you to report TO the state (this feature does NOT also allow you to download or receive vaccination records FROM the state).

Contact [e-mail] to inquire about the status of your state's integration!

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Related Articles

• Vaccine Reporting and Administration
• Managing Vaccine Database
• My Vaccine Record

Details

To get started, go to Admin > Manage > Integrations and you should see the Vaccine Registry Programs section here:

Once you select your state from the dropdown, you will either see a message that it's not ready yet (in which case, please follow the instructions here to let us know you're interested!) or you will see a new window appear to collect the information required by your state. Check your state's website for further information if you aren't sure where to get these.

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Using the Integration - How it Works

Once you are successfully integrated, you can go to Reporting > Vaccine State Registry to send and/or check the status of your immunization records reporting.

Automatic Reporting

The system automatically reports to the state every night at 4am, and these automatic reports ONLY include records added the previous day. This means that any records added to the system before the integration was set up, or where automatic reporting had failed (if required info was missing), will need to be manually reported.

Manual Reporting

You can manually report a vaccination record from any of the tabs found under Reporting > Vaccine State Registry. You will generally only manually report items under the "Not Reported" tab (this is where you can find records that were added before the integration was set up, or where automatic reporting had failed). Occasionally, you will also want to manually report from the "Reported" tab if the state requires it (sometimes the reporting doesn't fail, but the state sends a warning that information was missing and they need you to resend it - see the below "Failures/Troubleshooting" section for more information on this).

How to Ensure Successful Reporting

Each state requires certain patient information (such as race, ethnicity, VFC eligibility, etc) and vaccination details (such as lot numbers, dosage details, etc) are included in your records.

For required patient information:

• You should now see a new prompt to add required details when you are adding a vaccine record for a patient. If the patient is missing this information (meaning the system will fail to report unless you resolve), you should see this message appear in red and with a warning icon:
  
• If you are manually reporting records from Reporting > Vaccine State Registry, you can click on any patient's name in the list to add or edit these required details. If the patient is missing this required information, they will also appear with a warning icon next to their name:
  
• When in any patient's chart, you will see a warning indicator in their vaccination block if they are missing required information (you can click on this icon to add those details as well):
  

For required vaccine information:

• Note that only certain vaccine types are supported for state reporting. To see the full list of supported vaccine types, go to Reporting > Vaccine State Registry and hover over the ? icon here:
  
  Not seeing something here that you need to report? Contact [e-mail] with the details!
   
• When adding a patient vaccination record, add your lot/expiration day in the suggested "XXXX mm/dd/yyyy" format. (or you can add this as "XXXX mm/yyyy" if the given expiration does not include a day).
   
• A specific brand name will have to be provided in either the "Generic Name" field or the "Brand Name #1 (Default)" field in the Vaccine listing (Admin > Manage > Vaccines) in order to be recognized by the system for reporting. If what's listed in this field is too vague then the system will not be able to assign it accordingly and it will not report. When administering the vaccine the "Name of Vaccine" selection will always default to what's listed in the "Brand Name #1 (Default)" field, however additional selections for "Brand Name #2" or "Brand Name #3" can also be chosen when administering. 
   

• Each state can have different requirements from here and they will let us know if something fails to report because of missing information. These will appear under Reporting > Vaccine State Registry with a warning icon next to the vaccine name, which you can hover over to learn more about what needs to be resolved:
  
   

Failures/Troubleshooting

If a vaccination is rejected during reporting, it will appear under the "Not Reported" tab with a warning icon. This means it was rejected completely and needs to be resent after the issues are resolved (hover over the warning icon for information about the failure).

Any vaccine under the "Reported" tab was received and accepted by the state, however they could still have warnings that might require attention. Hover over the ? icon for any of these records to see the status message that our system received from the state. Sometimes, these will just show complete success messages:

Other times, they will show with other message items, indicating missing information or potential issues:

Whether or not these additional warnings require any action varies depending on the warning and the state. Please contact your state registry directly for further information or help with these if anything is unclear. Some states will send you an email notification if any of these need to be resent (this is also something you will need to check with your state registry directly).

As noted above, some state registries will not recognize immunizations if the naming convention does not meet the requirements. We utilize the CDC's HL7 standard code set mapping guidelines to identify data for transmission. We currently support the following products, the last column represents how the Brand Name should be reflected within Cerbo:

Product Name	CVX Short Description	CVX Code	Manufacturer Name	Brand Name within CERBO
ACTHIB	Hib (PRP-T)	48	Sanofi Pasteur	ActHIB
ADACEL	Tdap	115	Sanofi Pasteur	ADACEL
Afluria	Influenza, split virus, trivalent, preservative	141	Seqirus	Afluria
Afluria, preservative free	Influenza, split virus, trivalent, PF	140	bioCSL	Afluria, preservative free
Afluria, preservative free	Influenza, split virus, trivalent, PF	140	Seqirus	Afluria, preservative free
Bexsero	meningococcal B, OMV	163	Novartis Pharmaceutical Corporation	Bexsero
BEYFORTUS	RSV, mAb, nirsevimab-alip, 1 mL, neonate to 24 months	307	Sanofi Pasteur	BEYFORTUS 1 mL or BEYFORTUS 1mL or Nirsevimab 1 mL or Nirsevimab 1mL
BEYFORTUS	RSV, mAb, nirsevimab-alip, 0.5 mL, neonate to 24 months	306	Sanofi Pasteur	BEYFORTUS 0.5 mL or BEYFORTUS 0.5mL or Nirsevimab 0.5 mL or Nirsevimab 0.5mL
BOOSTRIX	Tdap	115	GlaxoSmithKline	BOOSTRIX
COMIRNATY	COVID-19, mRNA, LNP-S, PF, 30 mcg/0.3 mL dose, tris-sucrose	217	Pfizer, Inc	Covid-19 PFIZER 30 mcg/0.3 mL dose, tris-sucrose
COMIRNATY	COVID-19, mRNA, LNP-S, PF, tris-sucrose, 30 mcg/0.3 mL	309	Pfizer, Inc	Covid-19 PFIZER COMIRNATY or COMIRNATY COVID-19
COMVAX	Hib-Hep B	51	Merck and Co., Inc.	COMVAX
DAPTACEL	DTaP, 5 pertussis antigens	106	Sanofi Pasteur	DAPTACEL
ENGERIX B-PEDS	Hep B, adolescent or pediatric	08	GlaxoSmithKline	ENGERIX B-PEDS
ENGERIX-B-ADULT	Hep B, adult	43	GlaxoSmithKline	ENGERIX-B-ADULT
FLUARIX	Influenza, split virus, trivalent, PF	140	GlaxoSmithKline	FLUARIX
Fluarix quadrivalent, preservative free	Influenza, split virus, quadrivalent, PF	150	GlaxoSmithKline	Fluarix, quadrivalent, preservative free
FLULAVAL	Influenza, split virus, trivalent, preservative	141	ID Biomedical	FLULAVAL
Flulaval quadrivalent	Influenza, split virus, quadrivalent, preservative	158	ID Biomedical	Flulaval quadrivalent
Flulaval, preservative free	Influenza, split virus, trivalent, PF	140	ID Biomedical	Flulaval, preservative free
FLUVIRIN	Influenza, split virus, trivalent, preservative	141	Novartis Pharmaceutical Corporation	FLUVIRIN
Fluvirin preservative free	Influenza, split virus, trivalent, PF	140	Seqirus	Fluvirin preservative free
FLUZONE	Influenza, split virus, trivalent, preservative	141	Sanofi Pasteur	Fluzone or Fluzone High Dose 65y
Fluzone, intradermal	influenza, seasonal, intradermal, preservative free	144	Sanofi Pasteur	Fluzone, intradermal
Fluzone, Quadrivalent	Influenza, split virus, quadrivalent, preservative	158	Sanofi Pasteur	Fluzone, Quadrivalent
Fluzone, quadrivalent, preservative free	Influenza, split virus, quadrivalent, PF	150	Sanofi Pasteur	Fluzone quadrivalent preservative free
GARDASIL	HPV, quadrivalent	62	Merck and Co., Inc.	GARDASIL
Gardasil 9	HPV9	165	Merck and Co., Inc.	Gardasil 9
HAVRIX-ADULT	Hep A, adult	52	GlaxoSmithKline	HAVRIX-ADULT
HAVRIX-PEDS	Hep A, ped/adol, 2 dose	83	GlaxoSmithKline	HAVRIX-PEDS
HIBERIX	Hib (PRP-T)	48	GlaxoSmithKline	HIBERIX
INFANRIX	DTaP	20	GlaxoSmithKline	INFANRIX
IPOL	IPV	10	Sanofi Pasteur	IPOL or Polio Vaccine
Janssen (J&J) COVID-19 Vaccine	COVID-19 vaccine, vector-nr, rS-Ad26, PF, 0.5 mL	212	Janssen	COVID-19 Janssen (Johnson & Johnson)
MenQuadfi	meningococcal conjugate quadrivalent, MenACWY-TT (MCV4)	203	Sanofi Pasteur	MenQuadfi or Meningococcal conjugate vaccine or Meningococcal polysaccharide vaccine
Menveo	Meningococcal MCV4O	136	GlaxoSmithKline	Menveo or Meningococcal MCV4O
M-M-R II	MMR	03	Merck and Co., Inc.	M-M-R II
Moderna COVID-19 Bivalent, Original + BA.4/BA.5 (Non-US Tradename Spikevax Bivalent)	COVID-19, mRNA, LNP-S, bivalent, PF, 50 mcg/0.5 mL or 25mcg/0.25 mL dose	229	Moderna US, Inc.	COVID-19 Bivalent Moderna or Covid-19 MODERNA
Moderna COVID-19 Bivalent, Original + BA.4/BA.5 (Non-US Tradename Spikevax Bivalent)	COVID-19, mRNA, LNP-S, bivalent, PF, 10 mcg/0.2 mL	230	Moderna US, Inc.	Covid-19 MODERNA Pediatric or COVID-19 Moderna Pediatric Dose
Novavax COVID-19 Vaccine, Adjuvanted (US Only)	COVID-19, subunit, rS-nanoparticle, adjuvanted, PF, 5 mcg/0.5 mL	313	Novavax, Inc.	Novavax COVID-19 or Novavax COVID-19 Vaccine, Adjuvanted
Novel influenza-H1N1-09	Novel influenza-H1N1-09	127	bioCSL	Influenza H1N1
Novel influenza-H1N1-09	Novel influenza-H1N1-09	127	Novartis Pharmaceutical Corporation	Influenza H1N1
Novel influenza-H1N1-09	Novel influenza-H1N1-09	127	Sanofi Pasteur	Influenza H1N1
PEDIARIX	DTaP-Hep B-IPV	110	GlaxoSmithKline	PEDIARIX
PEDVAXHIB	Hib (PRP-OMP)	49	Merck and Co., Inc.	PEDVAXHIB
PENTACEL	DTaP-Hib-IPV	120	Sanofi Pasteur	PENTACEL
Pfizer-BioNTech COVID-19 Vaccine (EUA labeled)     COMIRNATY (BLA labeled)	COVID-19, mRNA, LNP-S, PF, 10 mcg/0.2 mL dose, tris-sucrose	218	Pfizer, Inc	Covid-19 PFIZER 10 mcg/0.2 mL dose, tris-sucrose or Covid-19 PFIZER Ped 5-11 years
Pfizer-BioNTech COVID-19 Vaccine (EUA labeled)     COMIRNATY (BLA labeled)	COVID-19, mRNA, LNP-S, PF, 30 mcg/0.3 mL dose	208	Pfizer, Inc	Covid-19 PFIZER or Covid-19 PFIZER 30 mcg/0.3 mL dose
Pfizer-BioNTech COVID-19 Vaccine (EUA labeled)     COMIRNATY (BLA labeled)	COVID-19, mRNA, LNP-S, PF, 3 mcg/0.2 mL dose, tris-sucrose	219	Pfizer, Inc	Covid-19 PFIZER 3 mcg/0.2 mL dose, tris-sucrose or Covid-19 PFIZER Ped 2-4 years
PREVNAR 13	Pneumococcal conjugate PCV 13	133	Pfizer, Inc	Prevnar 13 Wyeth
PREVNAR 13	Pneumococcal conjugate PCV 13	133	Wyeth	Prevnar 13 Pfizer
PREVNAR 20	Pneumococcal conjugate PCV20, polysaccharide CRM197 conjugate, adjuvant, PF	216	Pfizer, Inc	Prevnar 20 or Prevnar 20 Pfizer
PREVNAR 7	pneumococcal conjugate PCV 7	100	Wyeth	Prevnar 7 Pfizer
PREVNAR 7	pneumococcal conjugate PCV 7	100	Wyeth	Prevnar 7 Wyeth
Priorix	MMR	03	GlaxoSmithKline	Priorix
PROQUAD	MMRV	94	Merck and Co., Inc.	ProQuad
Quadracel	DTaP-IPV	130	Sanofi Pasteur	Quadracel
RECOMBIVAX-ADULT	Hep B, adult	43	Merck and Co., Inc.	RECOMBIVAX-ADULT
RECOMBIVAX-PEDS	Hep B, adolescent or pediatric	08	Merck and Co., Inc.	RECOMBIVAX-PEDS
ROTARIX	rotavirus, monovalent	119	GlaxoSmithKline	ROTARIX
ROTATEQ	rotavirus, pentavalent	116	Merck and Co., Inc.	RotaTeq
SHINGRIX	zoster recombinant	187	GlaxoSmithKline	SHINGRIX
SPIKEVAX	COVID-19, mRNA, LNP-S, PF, 50 mcg/0.5 mL	312	Moderna US, Inc.	Covid-19 MODERNA SPIKEVAX or Spikevax COVID-19
Stamaril	Yellow fever vaccine live - alt	183	Sanofi Pasteur	Stamaril
TDVAX	Td (adult), 2 Lf tetanus toxoid, preservative free, adsorbed	09	Massachusetts Biologic Laboratories	TDVAX
Tenivac	Td (adult), 5 Lf tetanus toxoid, preservative free, adsorbed	113	Sanofi Pasteur	Tenivac
TRIPEDIA	DTaP	20	Sanofi Pasteur	TRIPEDIA
Trumenba	meningococcal B, recombinant	162	Pfizer, Inc	Trumenba
TWINRIX	Hep A-Hep B	104	GlaxoSmithKline	TWINRIX
VAQTA-ADULT	Hep A, adult	52	Merck and Co., Inc.	VAQTA
VAQTA-PEDS	Hep A, ped/adol, 2 dose	83	Merck and Co., Inc.	VAQTA (child dose)
VARIVAX	varicella	21	Merck and Co., Inc.	VARIVAX
VAXNEUVANCE	Pneumococcal conjugate PCV15, polysaccharide CRM197 conjugate, adjuvant, PF	215	Merck and Co., Inc.	VAXNEUVANCE or PCV15
YF-VAX	yellow fever live	37	Sanofi Pasteur	YF-VAX
ZOSTAVAX	zoster live	121	Merck and Co., Inc.	ZOSTAVAX

If your vaccine is not on this list, it is not likely to be successfully transmitted to the state entity. Contact support and include the vaccine details. 

Other keywords: vaccine registry, vax, vaxx